Print an Orbit label when the box comes in, scan it with the phone your storeman already carries, and the ledger, the batch, the expiry date and the invoice all come off the same record. No second system, no Saturday stock take.
Most of the work happens at the moment the stock moves, by the person moving it. Nobody types it up afterwards.
Import your product list and an opening count from a spreadsheet. Batches, serials and expiry dates come along. On hand, cost and the ledger exist from day one.
Orbit assigns the code and you print the sticker: a QR, a barcode strip, the name, SKU, batch and expiry. A supplier's own barcode on the carton works as it is, so you only label what has none.
In, out, move, count and pick, on the phone camera, a USB or Bluetooth scanner or an Android handheld. Say the quantity out loud if your hands are full.
Every scan is a move with a who, a when and a why. Average cost, batches and first-expiry-first-out, reservations against orders, van stock and a recall trace, all from the same record.
Orbit tells you which lines have an open question this month, most urgent first. Count those and skip the rest. A line with no question does not need a Saturday.
Nothing in the ledger is ever edited or deleted. A receipt, a van load, a sale, a write-off and a count adjustment are each their own line with the person who posted it and the unit cost at the time. To undo something you post the opposite move, so the mistake and the fix are both still there a year later.
Pick the product, the batch and how many, and print. Orbit gives every label its own code, so the QR opens the right product and batch on any phone camera, and the barcode strip reads on a desk scanner.
The Scan page runs in the browser on the phone the storeman already has. Point it at the sticker, say why the stock is moving, post. That is the whole job.
The ledger knows which lines it has a question about: a negative balance, a short pick, a recent correction, a van that was never reconciled, a high-value line nobody has counted. Orbit lists them, most urgent first, and you count those.
Built for drums, pallets, bearings and boxes of gloves. The things that go wrong in a real store, handled where they go wrong.
Every receipt can carry a batch and an expiry date. Picks take the oldest usable batch first, expiring stock is flagged, and a recall traces one batch to every customer it went to.
Open the order on the Scan page and scan each drum onto it. The wrong product or the wrong batch is refused before the van leaves, and the invoice posts off what was actually loaded.
A confirmed order holds its stock, so available is always what you can still promise. Vans are warehouses of their own: load in the morning, sell off the van, reconcile at day end.
Bring the count sheet from the old system or the spreadsheet, with batches and expiry dates if you have them. Orbit imports it as the opening balance and the ledger starts from there, costed.
Average cost per product, stock value by warehouse, and a reorder point per product per place. The replenishment list says what to buy before you run out, not after.
Register a scale under a drum or a bin of small parts. Orbit turns the weight into a quantity, ignores the wobble, and corrects the ledger when the two drift apart.
Pair a tag to a product and a batch once. A reader at the door, or a handheld, scans the pallet in one pass, and the Scan page treats a tag exactly like a label.
Scan a bin, say the number, scan the next one. The phone hears the quantity so the storeman never puts the stock down to type.
The quote checks what is available, the order reserves it, the pick issues it, and the SARS-compliant tax invoice carries the batch. Margin by product comes free, because cost and price live together.
And the rest of Orbit is right there: the customer's calls, WhatsApps and visits on the same record as the stock they bought. Ask Orbit a question in plain English, "what is running low in Cape Town", and get the answer off your own numbers.
Any phone camera reads an Orbit label, and the office printer prints 24 of them on an A4 sheet. When you print more than a handful a day, a Zebra label printer pays for itself in a week of not peeling labels off a sheet. We put the kits together and tested them against Orbit, delivered anywhere in South Africa.
Zebra ZD220t and ZD230t, thermal transfer, so a label survives a chemical drum. A Brother QL for dry indoor shelves.
Polypropylene rolls in Orbit's sizes, resin ribbons, and A4 sheets of 24 for the office printer.
Wired on a stand for the desk, Bluetooth for the storeman, rugged for the yard and the forklift.
A rugged phone with a real scan button that runs Orbit in Chrome. For the team that scans all day.
It sits on the same engine as your quotes, invoices, customers and reps, with unlimited logins. Tell us what you move, how many places you keep it and whether you need batches, and we will price it for your business.
No. A supplier barcode already on the carton works as it is, once it is linked to the product. Print an Orbit label for things that arrive with no barcode, for anything you need to track by batch, and for the drum you decant into smaller containers.
Not to start. The phone camera reads Orbit labels, and an A4 sheet of 24 labels prints on the office printer. Buy a Zebra label printer when you print more than a few labels a day, and a scanner when one person scans all day at a desk or in the yard. The shop has the kits.
Any Android phone with Chrome reads Orbit labels and supplier barcodes with the camera. An iPhone reads Orbit labels with the camera; for a supplier's 1D barcode on iPhone, type it or pair a Bluetooth scanner. An Android handheld with a built-in scanner works out of the box.
Yes. A receipt can carry a batch code and an expiry date, picks take the oldest usable batch first, expiring stock is flagged in advance, and a recall traces a batch to every invoice it went out on.
Export your product list and your last count, and Orbit imports them as the products and the opening balance, batches included. Most businesses are scanning the same afternoon. We help with the first import.
Yes. On hand, the full ledger of moves and the stock valuation export to CSV or Excel, and the invoices Orbit issues are SARS-compliant tax invoices with gapless numbering.
Stock is a module on Orbit OS and is switched on per business, not per user. The price depends on what you move and how many places you keep it, so ask us and we will put a number on it for you the same day.
Thirty minutes on a call: we import your list, print a label on an A4 sheet, and scan it with your phone. If it does not click, you lost half an hour.